Document Legalisation Fees and Processing Times in Malaysia (2026)

Oct 15

Short answer: Wisma Putra (Malaysia's Ministry of Foreign Affairs) charges RM 20 to attest civil-status documents, notarised documents and the Certificate of Good Conduct, and RM 10 for certified translations, certified true copies and school certificates. It is walk-in and usually returns documents the same day or the next working day, or within three working days when an agent lodges them. Embassy fees in Kuala Lumpur then differ widely: RM 18 per document at the Korean Embassy, RM 60 at the Royal Thai Embassy, MYR 68 at the Taipei Economic and Cultural Office, RM 130 at the Philippine Embassy, €36 at the German Embassy and €80 per stamp at the Austrian Embassy. The slow steps usually come before Wisma Putra: Ministry of Higher Education verification of a public-university degree takes at least 3 working days, or at least 7 if you graduated five or more years ago, and a Certificate of Good Conduct takes 30 to 90 working days. Malaysia is not a party to the Apostille Convention, so there is no apostille fee to pay.

What we do: every step for you, from certified translation and notarisation to Wisma Putra and the embassy, with a timeline before you start. Our team is certified by ITBM, DBP and the Malaysian Translators Association, includes Kuala Lumpur and Sarawak High Court interpreters and NAATI-certified translators, and works with Notaries Public in Malaysia, Singapore and Australia. Send your document and destination on WhatsApp.

Last reviewed: October 2026. Each figure comes from the official source cited in the linked guide. Embassies change fees without notice, so confirm before you pay.

Malaysian steps before the embassy

Step	Official fee	Processing time	Guide
Certified translation by a translator Wisma Putra accepts	Quoted per document	Usually 1 working day for a single-page certificate; same day for urgent orders	Who can certify
JPN birth certificate extract	RM 5 online; RM 10 search plus RM 5 at a Peninsular counter	About 1 working day online	Guide
JPN marriage status letter (non-Muslim citizens)	See guide	Valid for 150 days from issue	Guide
Certificate of Good Conduct (e-Konsular, PDRM vetting)	RM 20 per copy	30 to 90 working days; no express option; valid one year	Guide
MOHE verification of a public-university degree	See guide	At least 3 working days if you graduated less than 5 years ago; at least 7 if longer; up to 3 copies per document	Guide
SSM company documents	Certified copy of certificate of incorporation RM 20 (RM 30 digital); Company Profile RM 10 (RM 20 digital); ACGS RM 100	Ordered online	Guide
Notary Public	Set by the notary	By appointment	Notarisation
Wisma Putra attestation	RM 20: civil-status, notarised and Certificate of Good Conduct documents. RM 10: certified translations, certified true copies, school certificates	Walk-in: same day or next working day. Lodged through an agent: within 3 working days	Guide

Wisma Putra attests originals and checks stamps and signatures, so endorsement by the issuing ministry, notarisation and translation come first. See the document legalisation guide for the order of steps.

Embassy legalisation in Kuala Lumpur, by destination

Destination	Who legalises	Fee	Processing time	Guide
South Korea	Korean Embassy (consular confirmation), by appointment	RM 18 per document, cash or card	Same day for fewer than five copies	Guide
Thailand	Royal Thai Embassy, Kuala Lumpur	RM 60 per document, cash only	About 2 working days	Guide
Thailand (Kelantan)	Royal Thai Consulate-General, Kota Bharu	RM 60 per stamp	1 working day	Guide
Taiwan	Taipei Economic and Cultural Office (TECO)	MYR 68 per document; MYR 68 per translation if required	3 working days; express 1 working day at 50% extra	Guide
Philippines	Philippine Embassy (authentication)	RM 130 per document, cash only	3 working days	Guide
Germany	German Embassy, by online appointment	€36 per document, in ringgit cash or by card	Done during the appointment	Guide
France	French Embassy, booked online	€30 for French nationals on the consular register, €60 for others, in ringgit cash only	At the appointment	Guide
Austria	Austrian Embassy	€80 per legalisation stamp (from January 2026)	Ask the embassy	Guide
Brazil	Brazilian Embassy	R$ 20.00 "ouro" consular fee, paid as RM 120 (May 2026 example)	Ask the embassy	Guide
Peru	Peruvian Embassy	30 consular soles (US$1 each) for a signature, 60 for a power of attorney (paid as RM 360 in our example), 80 for company documents	Ask the embassy	Guide
Qatar	Embassy of Qatar	Paid by bank transfer; the consular section gives the amount by phone	Submit by 1 pm, collect the next day	Guide
Spain	Embassy of Spain	Ask the embassy	Legalisations Monday to Thursday, 9 am to 12 pm	Guide

No published fee: the Embassy of Oman and the Mauritius High Commission do not publish their legalisation fees online, so confirm before you go (Oman, Mauritius). Mainland China, Hong Kong and Macau documents go to the Chinese Embassy in Kuala Lumpur; see the China legalisation guide. For the UAE, the embassy step runs through the UAE Ministry of Foreign Affairs' online channel and produces a digitally certified copy (UAE guide).

Fees in the destination country

For the Gulf states the chain ends at the destination's foreign ministry, which charges its own fee:

UAE: the Ministry of Foreign Affairs charges AED 150 per personal document and AED 2,000 per commercial document. Normal service takes 3 working days for up to 25 documents; express takes 1 working day for up to 10. A degree and its transcript count as two documents. UAE guide.
Qatar: the Ministry of Foreign Affairs charges QAR 100 for academic certificates; Qatar Post can collect and deliver for QAR 40, and the "Complete Attestation Outside Qatar" service costs QAR 150 plus the mission's fee. Qatar guide.
Oman: the Ministry of Foreign Affairs charges OMR 10 for a study certificate, marriage contract, death certificate or certificate of non-conviction, and OMR 30 for commercial registration and other company certificates. Oman guide.
Peru: the Ministry of Foreign Affairs legalises the Peruvian consul's signature; its fee table lists S/ 33 for foreign documents legalised by a Peruvian consulate. Peru guide.

Foreign documents for use in Malaysia

Documents coming the other way are legalised in the issuing country and then by the Malaysian embassy there:

Issuing country	Step before the Malaysian embassy	Fee and time	Guide
Germany	Final certification by the Federal Office for Foreign Affairs (BfAA)	€22	Guide
Austria	Austrian Foreign Ministry legalisation	€24.20 per stamp, plus a €21 filing fee for university documents; university documents take about two weeks	Guide
France	First legalisation by French notaries (since 1 September 2025)	From €10 per document; about 3 working days	Guide
Czech Republic	Czech Ministry of Foreign Affairs	600 CZK per document; usually the same day	Guide
Thailand	Department of Consular Affairs	200 baht per stamp, 400 baht express; about 2 working days	Guide
Peru	Peru Ministry of Foreign Affairs	S/ 32 for most documents	Guide

How long the whole chain takes: worked examples

Add the steps together, plus courier and queue time, and up to three working days at Wisma Putra when an agent lodges the documents. These estimates use the figures above:

Birth certificate for Thailand: translation (1 working day), Wisma Putra (same or next working day), Royal Thai Embassy (about 2 working days). About one week.
Public-university degree for Korea: MOHE verification (at least 3 or 7 working days), Wisma Putra (same or next working day), Korean Embassy (same day, by appointment). About one to two weeks, depending on appointments.
Degree for the UAE: MOHE verification, Wisma Putra, the UAE embassy step, then the UAE Ministry (3 working days, or 1 working day express). Budget two to three weeks.
Police clearance for any country: the Certificate of Good Conduct alone takes 30 to 90 working days, so apply first and translate and legalise when it arrives.

Maklumat dalam Bahasa Melayu

Wisma Putra mengenakan RM 20 bagi dokumen status sivil, dokumen yang dinotarikan dan Sijil Kelakuan Baik, dan RM 10 bagi terjemahan diperakui, salinan diperakui dan sijil sekolah. Dokumen biasanya dipulangkan pada hari yang sama atau hari bekerja berikutnya. Yuran kedutaan berbeza: RM 18 di Kedutaan Korea, RM 60 di Kedutaan Thailand, RM 130 di Kedutaan Filipina dan €36 di Kedutaan Jerman. Pengesahan ijazah universiti awam oleh KPT mengambil sekurang-kurangnya 3 atau 7 hari bekerja, dan Sijil Kelakuan Baik 30 hingga 90 hari bekerja. Kami menguruskan semua langkah. WhatsApp: +60 17-227 9378.

中文说明

马来西亚外交部（Wisma Putra）认证费用：民事文件、公证文件及良民证每份RM 20；认证翻译、核证副本及学校证书每份RM 10，通常当天或下一个工作日取件。各国使馆费用不同：韩国使馆每份RM 18，泰国使馆RM 60，台北经济文化办事处MYR 68，菲律宾使馆RM 130，德国使馆€36。公立大学学位须先经高教部核实（至少3或7个工作日），良民证需30至90个工作日。我们代办翻译、公证及全部认证手续。WhatsApp：+60 17-227 9378。

Common questions

How much does Wisma Putra charge to attest a document?

RM 20 for civil-status documents, notarised documents and the Certificate of Good Conduct, and RM 10 for certified translations, certified true copies and school certificates, under the Ministry of Foreign Affairs' published fee schedule.

How long does Wisma Putra attestation take?

It is walk-in and usually returns documents the same day or the next working day, after a counter queue of about one to two hours. Documents lodged through an agent are attested within three working days.

Can I pay for an apostille instead?

No. Malaysia is not a party to the Apostille Convention, so documents are legalised through Wisma Putra and the destination embassy. See apostille in Malaysia.

Which step takes the longest?

Usually the step before Wisma Putra: a Certificate of Good Conduct takes 30 to 90 working days, and MOHE degree verification at least 3 or 7 working days. Embassy steps range from same day to about 3 working days.

Why is the embassy asking for a different amount?

Fees change, some depend on the document type or number of stamps, and fees set in euros or other currencies are converted at the embassy's rate on the day. Confirm with the embassy, or ask us.

Related guides

Sources:

Zhihan Chew