Authenticating Malaysian Documents for the Philippines
Short answer: the Philippines uses apostilles but Malaysia does not, so Malaysian documents for the Philippines are authenticated instead: notarised where needed, attested at Wisma Putra (Malaysia's Ministry of Foreign Affairs), then authenticated ("consularised") by the Philippine Embassy in Kuala Lumpur, with no appointment needed, for RM 130 per document in cash, in 3 working days. Philippine immigration asks for foreign documents "authenticated by the Philippine Foreign Service Post (FSP), which has jurisdiction over the place of issuance".
We handle every step for you: notarisation, Wisma Putra and the Philippine Embassy, plus English translations of Malay documents. Send your document on WhatsApp for a quote.
Last reviewed: October 2026. For translation rules, see English translation of Malaysian documents for the Philippines.
Step by step
Notarise where needed. Powers of attorney, statutory declarations, affidavits, contracts and company documents need a notary public; a copy of a government document needs a notary's endorsement if you cannot present the original. Degrees need Ministry of Higher Education or Ministry of Education endorsement first.
Attest it at Wisma Putra. Documents issued by the Sabah government are attested by the Ministry of Foreign Affairs office in Sabah instead.
Submit it at the Philippine Embassy between 9 am and 12 noon. No appointment is needed: walk in, as at the Chinese Embassy. Bring the originals, photocopies and a copy of the ID of each person who signed a private document: the Philippine national ID for a Filipino signatory, or the passport for a Malaysian or other foreign signatory. A representative can submit with an authorisation letter and copies of both people's IC or passport.
Pay RM 130 per document in cash and collect after 3 working days. Payments sent by courier must be a bank draft; the embassy does not accept cash by courier.
The embassy's certificate confirms the signature and seal on the document. Under the Philippine Rules of Court, a certificate from a Philippine embassy or consulate is prima facie evidence that a document from a non-apostille country was duly executed.
What the Philippine Embassy's Certificate of Authentication looks like
The Consular Section of the Embassy of the Philippines in Kuala Lumpur attaches a Certificate of Authentication, signed by a Vice Consul under the embassy's gold seal. It certifies that the Wisma Putra authentication officer signed the annexed document (here, a notarial certificate) and states that the embassy "assumes no responsibility for the contents". It lists the document, service, book and series numbers, the official receipt number and the fee. Reference numbers are blacked out.
Filipinos in Malaysia: reports of birth and marriage
To report a birth or marriage in Malaysia to the Philippines, the embassy asks for the JPN certificate attested by Wisma Putra in Putrajaya, with an official English translation if it is in Malay. Most affidavits must be sworn before the embassy's own officer, not a Commissioner for Oaths. Fees are RM 130 per item. See the translation rules.
What gets documents rejected
Skipping Wisma Putra, or going to the embassy before Wisma Putra.
Turning up outside 9 am to 12 noon.
A Commissioner for Oaths where a notary public is required.
Missing photocopies, ID copies or a representative's authorisation letter.
A Malay document without an official English translation.
Sabah documents sent to Putrajaya instead of the Sabah office.
Philippine documents for use in Malaysia
A Philippine apostille is not recognised in Malaysia. Get the document authenticated by the Department of Foreign Affairs (Office of Consular Affairs) in the Philippines, then present it to the Philippine Embassy in Kuala Lumpur (RM 130 per document, 3 working days). Wisma Putra says documents from abroad need "authentication from the Foreign Missions in Malaysia before submission to the Consular Division", and Malaysian agencies need an English or Malay translation for documents in Filipino.
Impormasyon sa Filipino
Ang mga dokumentong galing Malaysia na gagamitin sa Pilipinas ay kailangang dumaan sa notaryo publiko (kung kailangan), sa Wisma Putra (Kagawaran ng Ugnayang Panlabas ng Malaysia), at sa Embahada ng Pilipinas sa Kuala Lumpur. Hindi kailangan ng appointment sa Embahada; puwedeng mag-walk in. Ang bayad ay RM 130 bawat dokumento, cash lamang, at handa ito pagkalipas ng 3 araw ng trabaho. Hindi tinatanggap ng Malaysia ang apostille.
Kung nasa wikang Malay ang dokumento, kailangan nito ng opisyal na salin sa Ingles. May tanong? Mag-message sa amin sa WhatsApp (+60 17-227 9378).
Mula sa aming karanasan: para sa pribadong dokumento, kailangan ang ID ng bawat pumirma: Philippine national ID kung Pilipino, o pasaporte kung Malaysian o ibang dayuhan.
Common questions
Can I apostille a Malaysian document for the Philippines?
No. Malaysia does not issue apostilles; the Philippine Embassy authenticates the document instead. See apostille in Malaysia.
How much does the Philippine Embassy charge?
RM 130 per document, cash only at the counter, with 3 working days' processing. Wisma Putra charges its own fee.
Can someone else submit for me?
Yes, with your authorisation letter and copies of both your IC or passport and theirs. Notarial services such as a special power of attorney need you in person.
Related guides
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