Legalising Malaysian Documents for Austria

Written By Zhihan Chew

Short answer: Austria lists Malaysia under "volle diplomatische Beglaubigung" (full diplomatic legalisation). A Malaysian document is endorsed by the responsible Malaysian ministry where needed (for example, education), attested at Wisma Putra (Malaysia's Ministry of Foreign Affairs), and then legalised by the Austrian Embassy in Kuala Lumpur. Austria's consular fee is €80 per legalisation stamp. Only originals are legalised for education documents.

We handle the Malaysian side: ministry endorsement, notarisation, Wisma Putra and the Austrian Embassy, plus translations. Send your document on WhatsApp for a quote.

Last reviewed: October 2026. The Austrian Embassy's own legalisation page could not be checked, so confirm opening hours and payment with the embassy. For translation rules, see certified translation for Austria.

Step by step

  1. Ministry endorsement, where needed. Degrees and school certificates are endorsed by the Ministry of Higher Education or Ministry of Education first; see our degree guide. Powers of attorney, declarations and contracts are notarised.

  2. Attest it at Wisma Putra. It is walk-in and returns documents the same day or the next working day.

  3. Legalise it at the Austrian Embassy in Kuala Lumpur (Überbeglaubigung). The embassy legalises the Wisma Putra stamp on documents issued in its district, which covers Malaysia and Brunei. The fee under Austria's consular fees law is €80 per stamp; a certified copy costs €40 per sheet.

  4. Translate it after legalisation where the Austrian office needs German, so the stamps are translated too. See certified translation for Austria.

Legalisation confirms "die Echtheit der Unterschrift und des Amtssiegels" (the signature and seal), not the content. Nothing further is needed in Austria, and a foreign embassy in Austria cannot legalise the document instead.

Common uses

  • Marriage at an Austrian registry office (Standesamt): Vienna requires diplomatic legalisation for Malaysian documents, translation by a court interpreter (unless they are international multilingual extracts) and a German interpreter at registration and the ceremony. The marriage-capacity determination is valid for at most 6 months.

  • Residence permits and the Red-White-Red Card (MA 35 in Vienna): originals at the appointment, diplomatic legalisation, and a criminal record certificate no older than 3 months.

  • Universities: FH Wien and BOKU list Malaysia as "Vollbeglaubigung" (full legalisation).

What gets documents refused

  • Copies where originals are required (education documents).

  • Degrees without Malaysian ministry endorsement before Wisma Putra.

  • Loose multi-page documents: they must be bound so pages cannot be separated.

  • Translations made before legalisation, or not bound to the original.

  • A criminal record certificate older than 3 months for a residence permit.

  • Different spellings of a name across translations.

Austrian documents for use in Malaysia

An Austrian apostille is not recognised in Malaysia. Austrian documents go through an intermediate certification by the competent higher authority (for court and notarial documents, the president of the regional court), then the Austrian Foreign Ministry's legalisation (€24.20 per stamp plus a €21 filing fee for university documents, no appointment needed), and then the Malaysian Embassy in Vienna. University documents take about two weeks. Malaysian agencies also need an English or Malay translation for documents in German.

Informationen auf Deutsch (Österreich)

Für Malaysia gilt in Österreich die volle diplomatische Beglaubigung: zuerst Beglaubigung durch das zuständige malaysische Fachministerium (z. B. Bildungsministerium), dann Überbeglaubigung durch das malaysische Außenministerium (Wisma Putra), schließlich durch die Österreichische Botschaft Kuala Lumpur (80 € pro Beglaubigung nach dem Konsulargebührengesetz). Bei Bildungsnachweisen werden nur Originalurkunden überbeglaubigt.

Übersetzungen erst nach der Beglaubigung anfertigen und untrennbar mit dem Original verbinden. Österreichische Urkunden für Malaysia: Zwischenbeglaubigung, Überbeglaubigung durch das Außenministerium und Beglaubigung durch die Botschaft von Malaysia in Wien; eine Apostille wird in Malaysia nicht anerkannt. Fragen? Schreiben Sie uns auf WhatsApp (+60 17-227 9378).

Common questions

Is an apostille an option between Malaysia and Austria?

No. Austria uses apostilles, but Malaysia does not issue them, so Malaysian documents need full diplomatic legalisation. See apostille in Malaysia.

How much does the Austrian Embassy charge?

€80 per legalisation stamp under Austria's consular fees law (in force from January 2026). The ringgit amount and payment method are set by the embassy.

Do I need another step in Austria?

No. Once the Austrian Embassy has legalised the document, it can be used in Austria.

Related guides

Sources:

Zhihan Chew
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