Short answer: Poland uses apostilles, but Malaysia is not in the Apostille Convention, so Malaysian public documents need consular legalisation (legalizacja) before Polish offices accept them. The original is first attested at Wisma Putra (Malaysia's Ministry of Foreign Affairs) and then legalised by the Embassy of the Republic of Poland in Kuala Lumpur. Polish offices also need a Polish translation, which the same embassy checks and certifies.
We handle the whole chain for Poland: notarisation where needed, Ministry of Higher Education (MOHE) attestation for degrees, Wisma Putra, the Embassy of Poland appointment, and a certified Polish translation for the consul to certify. Send your document on WhatsApp for a quote.
Last reviewed: November 2026. For translation rules, see certified Polish translation of Malaysian documents.
Step by step
Start with the original issued by the Malaysian authority, such as a JPN birth or marriage certificate, a court order or a university degree. The consul legalises "wyłącznie oryginały i urzędowe odpisy dokumentów" (only originals and official copies); photocopies and computer printouts are not legalised. Private documents, such as a power of attorney, an affidavit or a statutory declaration, are notarised first, and company resolutions can go as certified true copies; see notarisation.
Degrees and transcripts go to MOHE first. MOHE verifies degrees from both public and private universities. In our experience, the degree certificate and the transcript are the academic documents MOHE and Wisma Putra attest; other academic papers usually are not. See degree and transcript attestation.
Attest it at Wisma Putra. The Polish consul refuses documents that the issuing country has not authenticated first. Wisma Putra charges RM 20 for civil-status and notarised documents and RM 10 for certified translations, true copies and the single status certificate; see the legalisation fees tracker. We lodge it under your authorisation letter.
Legalise it at the Embassy of Poland in Kuala Lumpur (No 10, Lorong Damai 9, 55000 Kuala Lumpur). Legal matters are by appointment, booked through e-Konsulat or with the consular section (kualalumpur.consul@msz.gov.pl). Legalisation costs RM 191 per document, paid in cash in ringgit at the embassy's cash desk. From our own submissions at the embassy, its appointment availability sets the pace, so book early.
Add the Polish translation. Polish offices work in Polish. The embassy also checks and certifies translations into Polish (RM 287 per started page, RM 144 for civil-status documents), so the original and its translation can be handled at the embassy together. See certified Polish translation.
Which Polish offices ask for this
Voivodeship offices (residence permits): documents issued abroad, such as birth and marriage certificates, are filed with a translation into Polish by a sworn translator, or one certified by the Polish consul.
Civil registry offices (marriage, registering a Malaysian birth or marriage): applications can be lodged with the Polish consul in Kuala Lumpur, who forwards them to the registry office in Poland; the Malaysian certificate needs an official Polish translation.
Universities: a degree from a country outside the Apostille Convention is legalised by the Polish consul in that country. A foreign ministry stamp alone is not enough: Polish universities ask for the embassy's legalisation stamp on top of it.
What gets documents refused
A photocopy or a computer printout instead of the original or an official copy.
No Wisma Putra stamp before the Polish embassy step.
A degree with only the Wisma Putra stamp and no Polish consul legalisation.
Academic papers other than the degree and transcript, which MOHE does not attest.
A translation into Polish that was neither made by a sworn translator nor checked and certified by a Polish consul.
Polish documents for use in Malaysia
A Polish apostille is not recognised in Malaysia. Polish public documents are legalised by the Legalisation Unit of the Polish Ministry of Foreign Affairs in Warsaw (26 zł per document) and then presented to the Malaysian embassy accredited to Poland. Some documents need a certification first: university diplomas by NAWA (the Polish National Agency for Academic Exchange), notarial and court documents by the regional court, and commercial documents by the Polish Chamber of Commerce. Malaysian agencies also need an English or Malay translation by a translator Wisma Putra accepts; see who can certify a translation in Malaysia.
Informacje po polsku
Malezja nie jest stroną Konwencji haskiej znoszącej wymóg legalizacji, dlatego malezyjskie dokumenty urzędowe przeznaczone do obrotu prawnego w Polsce wymagają legalizacji konsularnej. Oryginał najpierw uwierzytelnia malezyjskie Ministerstwo Spraw Zagranicznych (Wisma Putra), a następnie legalizuje go Ambasada RP w Kuala Lumpur (No 10, Lorong Damai 9, 55000 Kuala Lumpur). Wizytę umawia się w systemie e-Konsulat; opłata za legalizację wynosi 191 MYR za dokument i jest wnoszona w gotówce. Konsul sprawdza i poświadcza również tłumaczenia na język polski, a takie poświadczenie ma taką samą moc prawną jak tłumaczenie tłumacza przysięgłego. Napisz do nas na WhatsApp (+60 17-227 9378).
Common questions
Is legalisation the same as an apostille?
No. Malaysia does not issue apostilles, so after Wisma Putra the Embassy of Poland adds its own legalisation. See apostille in Malaysia.
Which embassy handles Malaysian documents for Poland?
The Embassy of the Republic of Poland in Kuala Lumpur, at No 10, Lorong Damai 9. Legal matters are by appointment through e-Konsulat.
How much does it cost?
Wisma Putra charges RM 10 to RM 20 per document and the Embassy of Poland RM 191 per document, in cash. The consul's check and certification of a Polish translation is RM 287 per started page (RM 144 for civil-status documents). For our own service, send your document on WhatsApp for a quote; see also discount options.
Is my degree accepted with only the Wisma Putra stamp?
No. Polish universities ask for the Polish consul's legalisation on top of the foreign ministry's stamp. Degrees and transcripts also need MOHE attestation before Wisma Putra.
I live outside Malaysia. Can you still do it?
Yes. Many of our Poland clients are already abroad. They courier the originals to us, and we lodge them at Wisma Putra under their authorisation letter and take them to the Embassy of Poland for them.
Do I still need a translation after legalisation?
Yes. Polish offices need an official translation into Polish. See certified Polish translation.
Related guides
Legalising Malaysian Documents for Slovakia (Superlegalisation)
Degree and Transcript Translation and Attestation in Malaysia
Sources:
Embassy of the Republic of Poland in Kuala Lumpur: legalisation of foreign documents
Embassy of the Republic of Poland in Kuala Lumpur: consular fees in MYR (from 1 January 2026)
Embassy of the Republic of Poland in Kuala Lumpur: foreign civil-status records (translation rules)
Podlaskie Voivodeship Office: documents for a temporary residence permit
SGH Warsaw School of Economics: legalisation of foreign diplomas
Polish Ministry of Foreign Affairs: legalisation of Polish documents for use abroad
Polish government (powroty.gov.pl): authentication of foreign official documents
Ministry of Foreign Affairs Malaysia (Wisma Putra): attestation of documents