Quick Legalization Guide for Malaysia <> Belgium (2025)

May 22

Written By Zhihan Chew

1. Malaysian MoFA Attestation Required

Required for: All Malaysian documents (e.g. birth/marriage extracts, Good Conduct Certificates) intended for Belgian authorities [1].
Authority: Ministry of Foreign Affairs
- Address: Wisma Putra, No 1, Jalan Wisma Putra, Presint 2, 62602 Putrajaya
- Tel: +603 8887 4000
- Website: www.kln.gov.my [2]
- More information available here [3].
Both the original document and its translation must be attested by the Ministry of Foreign Affairs.

2. Certificates: Where to Apply

Extracts (Birth, Marriage, Nationality, Death):
- National Registration Department of Malaysia
- Address: No. 20 Persiaran Perdana, Precint 2, 62551 Putrajaya
- Tel: +603 8000 8000
- Email: pro@jpn.gov.my
- Website: http://www.jpn.gov.my [4]
Good Conduct Certificate:
- Ministry of Foreign Affairs (Consular Section)
- Tel: +603 8887 4000
- Website: www.kln.gov.my

3. Translation: Where to Translate

All non-Belgian driving-license documents must be translated into the target municipality’s language by an MoFA-recognized company, such as MYLegalTrans [5].

4. Belgian Embassy Legalisation

Where: Embassy of Belgium in Kuala Lumpur
Fees: See the Embassy’s consular-fee schedule for legalization costs [6].

5. Civil-Status Transcription in Belgium

Why: Only a Belgian civil-status transcription (birth/marriage) allows you to obtain local copies or extracts.
Where: Municipality of your Belgian domicile—or, if non-resident, the municipality of your last Belgian address. Some accept postal applications.
Tip: Contact the relevant Belgian town hall for exact requirements.

6. General Notes on Legalisation

Official-document legalisation confirms the authenticity of every signature, seal or stamp, often in a specific order.
Apostille Convention (Hague, 5 Oct 1961): In signatory countries, a single apostille replaces multi-step legalisation. Malaysia is NOT a signatory country.
Further info: Consult Belgian embassies/consulates worldwide or use their website’s search filters [7].

Sources:

[1],[7] FPS Foreign Affairs, Foreign Trade and Development Cooperation (2025) ‘Legalisation of documents’, FPS Foreign Affairs – Foreign Trade and Development Cooperation, 27 March. Available at: https://maleisie.diplomatie.belgium.be/en/consular-services/legalisation-document.
[2] Ministry of Foreign Affairs Malaysia (n.d.) Official Portal of the Ministry of Foreign Affairs Malaysia. Available at: https://www.kln.gov.my.
[3] MYLegalTrans (2025) ‘Wisma Putra Attestation’, MYLegalTrans. Available at: https://www.mylegaltrans.com/services/wisma-putra-attestation.
[4] Jabatan Pendaftaran Negara Malaysia (n.d.) Official Portal of the National Registration Department of Malaysia. Available at: https://www.jpn.gov.my.
[5] MYLegalTrans (2025) ‘Rush Translation — MYLegalTrans’, MYLegalTrans. Available at: https://www.mylegaltrans.com/certified-translation-kl-rush-delivery.
[6] FPS Foreign Affairs, Foreign Trade and Development Cooperation (2025) ‘Consular Fees’, FPS Foreign Affairs – Foreign Trade and Development Cooperation, 26 February. Available at: https://maleisie.diplomatie.belgium.be/en/consular-services/consular-fees.

Zhihan Chew